ASJHA + SAM

SummerSpring

Oct 3

Written By Amber Andrew

Asjha + Sam | July 2024

Season: Summer, July
Style: Elegant, Colorful, Fun
Size: 65 guests

Essential Questions to Ask When Touring a Wedding Venue

Choosing the perfect venue for your wedding can be one of the most crucial decisions in your planning process. It sets the stage for your big day, influencing everything from the ambiance to the logistics. To ensure you make an informed decision, it’s essential to ask the right questions during your venue tour. Here’s a comprehensive list of questions to guide you through your venue exploration and help you make the best choice for your special day.

1. What is the Capacity?

Understanding the venue’s capacity is fundamental. Confirm the maximum number of guests the space can accommodate comfortably. It’s also wise to ask about seating arrangements and if they offer different layouts for various group sizes.

2. What is Included in the Rental Fee?

Clarify what is included in the venue rental. Does it come with tables, chairs, linens, and other essentials? Are there any restrictions or additional costs for using their in-house equipment or decorations?

3. What is the Rental Fee and What is the Payment Schedule?

Ask about the total cost, payment structure, and deposit requirements. Inquire about any additional fees, such as for overtime, cleaning, or security, and the venue’s cancellation and refund policies.

4. What are the Available Dates?

Check the venue’s availability for your desired wedding date. If you’re flexible, you might be able to negotiate better rates or book a less popular time.

5. What is the Venue’s Policy on External Vendors?

Find out if you’re required to use the venue’s preferred vendors or if you can bring your own. This includes caterers, photographers, florists, and entertainment. If external vendors are allowed, ask about any restrictions or requirements they need to meet.

6. What is the Parking Situation?

Parking is often an overlooked detail but crucial for guest convenience. Ask about on-site parking, the number of spaces available, and if there are any valet services or nearby parking alternatives. Also, inquire about accessibility for guests with disabilities.

7. What are the Restrictions and Rules?

Every venue has its own set of rules. Ask about restrictions on things like open flames, confetti, loud music, or other decorations. Understanding these limitations will help you avoid any surprises on your wedding day.

8. What is the Backup Plan for Inclement Weather?

If your wedding plans include outdoor elements, it’s important to know the venue’s contingency plan in case of bad weather. Ensure there’s a suitable indoor space or tent option available.

9. Are There Any Noise Ordinances?

Check if there are any noise restrictions or local ordinances that could affect your event, especially if you plan to have live music or a DJ. This will help you avoid any last-minute disruptions.

10. What is the Venue’s Setup and Cleanup Time?

Understanding the venue’s policy on setup and cleanup times is important for scheduling. Determine when you and your vendors can start setting up and how long you have to clean up after the event.

11. What Are the Health and Safety Measures?

Inquire about the venue’s health and safety protocols, especially if you’re planning your wedding during or after a health crisis. Ask about sanitation practices, emergency exits, and first aid availability.

12. Is There an On-Site Coordinator or Manager?

Having a dedicated venue coordinator can be incredibly helpful. Ask if there is an on-site manager or coordinator available to assist with logistics on the day of the event.

13. What Are the Venue’s Hours of Operation?

Check the venue’s hours of operation and any restrictions on event duration. Make sure the venue can accommodate the timing of your ceremony and reception.

14. Are There Any Hidden Costs or Additional Fees?

Make sure to ask if there are any additional costs not initially mentioned. This includes overtime charges, service fees, or any costs for additional services or amenities.

By asking these questions, you’ll gain a clearer understanding of what each venue offers and how well it aligns with your vision for your wedding day. Take detailed notes during each tour, and compare them to make the best decision for your special occasion. Happy venue hunting!